Flagstaff County Council Meetings are conducted the 2nd and 4th Wednesday of each month commencing at 9:00 a.m., unless amended by resolution of Council. Notice of a Special Council Meeting (not held on a regularly scheduled date) will be published online, as well as in the local newspaper dependent upon time allowance.
Agendas and Minutes:
To view current and past Council Meeting agendas and minutes, click the meeting date in the corresponding "Upcoming Meetings" or "Past Meetings" modules below.
When is the content posted?
Agenda packages are added to the website the Friday prior to each meeting, usually by 4:30 p.m. Revised agenda packages are added to the website the Tuesday prior to each meeting, usually by 4:30 p.m.
Minutes are posted to the website once they are approved by Council.
There may occasionally be a delay in posting agenda packages and minutes as a result of technical problems; if this occurs, we will make every effort to post the materials as soon as possible.
Making a Request to Appear Before Council
- As part of the regular Council Agenda, an opportunity is provided for presentations and delegations to Council. Presentations shall be limited to thirty (30) minutes in duration unless Council allows otherwise.
- Any individual, group or organization requesting to be placed on the agenda as a delegation must submit the request in writing to the CAO not less than nine (9) working days in advance of the Council meeting date. All groups or individuals giving presentations are required to provide written documentation to administration, which clearly outlines the nature of their business, including any financial or other requests being made to Council, for inclusion in the agenda package. Delegations requesting reappearance on a specific matter shall only be permitted to do so if the information to be presented is new or a significant addition to that which was previously presented.
- Council shall hear no more than four (4) delegations at any one meeting of Council unless Council allows otherwise. All rules of Council in this Procedural Bylaw shall apply to each and every member of the delegation.
- A projector for presentations is available in Council Chambers. Presenters requiring use of the projector shall advise administration beforehand.
Submitting Written Correspondence to Council
Any person wishing to have an item of business placed on the agenda, shall make the submissions in writing to Shelly Armstrong, Chief Administrative Officer not less than nine (9) working days in advance of the Council meeting date. Emergency items for inclusion in the upcoming meeting that are received after the deadline may be considered by the CAO. All submissions shall contain adequate information to the satisfaction of the CAO to enable Council to consider the matter.
Please be advised that given the public nature of all Council and committee meetings, an individual writing to a councillor or administration, could have their correspondence, including name and address, disclosed at meetings.